POSITION: ACCOUNTING/HR ADMINISTRATIVE COORDINATOR - SOMERBY GOLF CLUB

POSITION: ACCOUNTING/HR ADMINISTRATIVE COORDINATOR - SOMERBY GOLF CLUB

POSITION:  ACCOUNTING / HR ADMINISTRATIVE COORDINATOR - SOMERBY GOLF CLUB
 
Reports To:                  General Manager
 
Position Purpose:        The Accounting/HR Administrative Assistant is responsible and accountable for handling all general office/clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.  In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.  Effective communication with golf facility team members, customers, Corporate Centralized Accounting and HR-Payroll Services is critical.  Attention to detail and working well with others is a must. 
 
General Description of Duties and Responsibilities:
 
Accounting and General Office:
  • Collect financial data to develop and distribute daily “Flash Reports”
  • Maintain accounts receivable records.
  • Maintain accurate and organized accounting information for posting to the general ledger.
  • Route accounts payable invoices for approval and post in accounting system.
  • Managing data base, files, reports, records and spreadsheets
  • Assist team with administrative tasks.
  • Perform administrative duties for General Manager and department heads as may be required
  • Perform other duties as requested by the General Manager.
  • Provide month-end and interim reports to support monthly and interim reporting cycles.
  • Audit inventories as needed
  • Maintains cash over and short reports
  • Manage all areas of accounts receivable, including collection and processing monthly member statements
  • Maintain continuous interaction with membership regarding all billings issues
  • Maintain database for 400+ membership
  • Manage all areas of accounts payable
  • Collaborate across departments to reconcile vendor invoices and facilitate payments
  • Prepare bank deposits and post payments on member accounts
  • Serve as contact for general IT related issues
Human Resources:
  • Handle all matters with confidentiality, sensitivity and knowledge.
  • Responsible for preparation of bi-weekly payroll, including commission and gratuity distribution.
  • Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA’s are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
  • Responsible for explaining, collecting, reviewing employee paperwork/forms, including 401k and benefit administration.
  • Performance management; manage monthly tracking; communicate to operations according to established timeline.
  • Additional duties/ responsibilities may be assigned as the business/ department evolve over time. 
Experience / Education / Requirements:
  • Associates degree with three years experience in similar capacity (preferred)
  • Experience with outsourced payroll processing.
  • Knowledge of Word, Excel, IBS (or other accounting application), and Payroll software a must.
  • Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
  • Must have excellent writing and verbal skills.
  • Keen business sense; able to exercise good judgment as necessary.
  • Must be able to work with and maintain confidential information at all times.
  • Must be detail oriented and able to handle multiple-priorities.
Physical Requirements:
  • Must be able to lift up to 15 lbs. to waist height.
  • Frequent bending turning, kneeling and stooping.
  • Must be able to sit for extended periods of time.
  • Repetitive motion required for computer entry.
  • Must be able to fluently speak and write the English language.

If you are interested and meet these qualifications please submit your resume, cover letter and references by email to careers@obsports.com.