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Website The Golf Club at Moffett Field / OB Sports Golf Management The Golf Club at Moffett Field / OB Sports Golf Management

The Golf Club at Moffett Field / OB Sports Golf Management

Part-Time Position – 15-25 Hours per week

Reports To:  General Manager

Position Purpose:

The Accounting / HR Administrative Assistant is responsible and accountable for handling all general office / clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.  In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.  Effective communication with golf facility team members, customers and OB Sports Centralized Accounting and HR-Payroll Services is critical.  Attention to detail and working well with others is a must.

General Description of Duties and Responsibilities

Accounting and General Office

  • Collect financial data to develop and distribute daily “Flash Reports”.
  • Maintain accounts receivable records.
  • Maintain accurate and organized accounting information for posting to the general ledger.
  • Route accounts payable invoices for approval and post in accounting system.
  • Managing data base, files, reports, records and spreadsheets.
  • Assist team with administrative tasks.
  • Perform administrative duties for General Manager and department heads as may be required.
  • Perform other duties as requested by the General Manager.
  • Provide month-end and interim reports to support monthly and interim reporting cycles.

Human Resources

  • Handle all matters with confidentiality, sensitivity and knowledge.
  • Responsible for preparation of bi-weekly payroll.
  • Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA’s are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
  • Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit administration.
  • Performance management; manage monthly tracking; communicate to operations according to established timeline.
  • Harassment training; ensure that newly hired supervisors/managers go through the harassment training.
  • Additional duties/ responsibilities may be assigned as the business/ department evolve over time.

Experience / Education / Requirements

  • Associates degree with three years of experience in similar capacity (preferred).
  • Experience with outsourced payroll processing.
  • Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
  • Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
  • Must have excellent writing and verbal skills.
  • Keen business sense; able to exercise good judgment as necessary.
  • Must be able to work with and maintain confidential information at all times.
  • Must be detail oriented and able to handle multiple-priorities.

 Physical Requirements

  • Must be able to lift up to 15 lbs. to waist height.
  • Frequent bending turning, kneeling and stooping.
  • Must be able to sit for extended periods of time.
  • Repetitive motion required for computer entry.
  • Must be able to fluently speak and write the English language.

If you are interested in the position and meet the requirements, please send your resume to cgutierrez@moffettgolf.com and mmolloy@obsports.com

To apply for this job email your details to cgutierrez@moffettgolf.com