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Website Prescott Golf Club

Reports To:                  General Manager

Position Purpose:        The Accounting/HR Administrative Assistant is responsible and accountable for handling all general office/clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.  In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.  Effective communication with golf facility team members, customers and OB Sports Centralized Accounting and HR-Payroll Services is critical.  Attention to detail and working well with others is a must. Membership Coordinator will be responsible for pursing and obtaining membership sales and membership upgrades for the club.

General Description of Duties and Responsibilities:

 Accounting and General Office:

  • Collect financial data to develop and distribute daily “Flash Reports”
  • Maintain accounts receivable records.
  • Maintain accurate and organized accounting information for posting to the general ledger.
  • Route accounts payable invoices for approval and post in accounting system.
  • Managing data base, files, reports, records and spreadsheets
  • Assist team with administrative tasks.
  • Perform administrative duties for General Manager and department heads as may be required
  • Perform other duties as requested by the General Manager.
  • Provide month-end and interim reports to support monthly and interim reporting cycles.
  • Other duties as assigned

Human Resources:

  • Handle all matters with confidentiality, sensitivity and knowledge.
  • Responsible for preparation of bi-weekly payroll.
  • Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA’s are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
  • Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit administration.
  • Performance management; manage monthly tracking; communicate to operations according to established timeline.
  • Additional duties/ responsibilities may be assigned as the business/ department evolve over time.

 Membership and Marketing Coordination

  • Coordinate all Member Billing and communication
  • Handle all Member Auto-Payment processes
  • Develop a strong product knowledge as well as customer knowledge.
  • Interface with Members will all billing/Memberships questions and/or concerns.
  • Must have passion to turn prospects into members with persistent determination.
  • Providing inputs, creative solutions, and ideas to the management team on club offerings.
  • Create and maintain an active list of all Members
  • Coordinate developing sales materials, email development and execution, and Member Events
  • Maintain accurate customer database for reporting, mailings, and marketing memberships.
  • Perform other duties as requested by the General Manager.

Experience / Education / Requirements:

  • Associates degree with three years experience in similar capacity (preferred)
  • Bachelor’s degree in Sales and Marketing related field (preferred).
  • Three years experience in similar capacity (preferred).
  • Experience with outsourced payroll processing.
  • Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
  • Proficient level of computer skills including MS Word, PowerPoint, Excel, and Outlook.
  • Must have excellent writing and verbal skills.
  • Good organization and excellent time management skills.
  • Exceptional skills of customer service.
  • Proactive and self-controlled work ethic; self-starter.
  • Able to achieve sales quotas.
  • Must be detail oriented and able to handle multiple-priorities.
  • Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
  • Must have excellent writing and verbal skills.
  • Keen business sense; able to exercise good judgment as necessary.
  • Must be able to work with and maintain confidential information at all times.
  • Must be detail oriented and able to handle multiple-priorities.

 Physical Requirements:

  • Must be able to lift up to 15 lbs. to waist height.
  • Frequent bending turning, kneeling and stooping.
  • Must be able to sit for extended periods of time.
  • Repetitive motion required for computer entry.
  • Must be able to fluently speak and write the English language.

If you are interested in this position and meet the requirements please send you resume to mmolloy@obsports.com or mwright@prescottgolfclub.com

 

 

To apply for this job email your details to mmolloy@obsports.com