Reports To:                  General Manager

Position Purpose:        The Accounting/HR Administrative Assistant is responsible and accountable for handling all general office/clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.  In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.  Effective communication with golf facility team members, customers and OB Sports Centralized Accounting and HR-Payroll Services is critical.  Attention to detail and working well with others is a must. Membership Coordinator will be responsible for pursing and obtaining membership sales and membership upgrades for the club.

General Description of Duties and Responsibilities:

 Accounting and General Office:

• Collect financial data to develop and distribute daily “Flash Reports”
• Maintain accounts receivable records.
• Maintain accurate and organized accounting information for posting to the general ledger.
• Route accounts payable invoices for approval and post in accounting system.
• Managing data base, files, reports, records and spreadsheets
• Assist team with administrative tasks.
• Perform administrative duties for General Manager and department heads as may be required
• Perform other duties as requested by the General Manager.
• Provide month-end and interim reports to support monthly and interim reporting cycles.
• Other duties as assigned

Human Resources:

• Handle all matters with confidentiality, sensitivity and knowledge.
• Responsible for preparation of bi-weekly payroll.
• Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA’s are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
• Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit administration.
• Performance management; manage monthly tracking; communicate to operations according to established timeline.
• Additional duties/ responsibilities may be assigned as the business/ department evolve over time.

 Membership and Marketing Coordination

• Coordinate all Member Billing and communication
• Handle all Member Auto-Payment processes
• Develop a strong product knowledge as well as customer knowledge.
• Interface with Members will all billing/Memberships questions and/or concerns.
• Must have passion to turn prospects into members with persistent determination.
• Providing inputs, creative solutions, and ideas to the management team on club offerings.
• Create and maintain an active list of all Members
• Coordinate developing sales materials, email development and execution, and Member Events
• Maintain accurate customer database for reporting, mailings, and marketing memberships.
• Perform other duties as requested by the General Manager.

Experience / Education / Requirements:

• Associates degree with three years experience in similar capacity (preferred)
• Bachelor’s degree in Sales and Marketing related field (preferred).
• Three years experience in similar capacity (preferred).
• Experience with outsourced payroll processing.
• Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
• Proficient level of computer skills including MS Word, PowerPoint, Excel, and Outlook.
• Must have excellent writing and verbal skills.
• Good organization and excellent time management skills.
• Exceptional skills of customer service.
• Proactive and self-controlled work ethic; self-starter.
• Able to achieve sales quotas.
• Must be detail oriented and able to handle multiple-priorities.
• Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
• Must have excellent writing and verbal skills.
• Keen business sense; able to exercise good judgment as necessary.
• Must be able to work with and maintain confidential information at all times.
• Must be detail oriented and able to handle multiple-priorities.

 Physical Requirements:

• Must be able to lift up to 15 lbs. to waist height.
• Frequent bending turning, kneeling and stooping.
• Must be able to sit for extended periods of time.
• Repetitive motion required for computer entry.
• Must be able to fluently speak and write the English language.

If you are interested in this position and meet the requirements please send you resume to mmolloy@obsports.com or mwright@prescottgolfclub.com