Reports To:  Club Controller/General Manager

Position Purpose:       
The HR Administrative/Accounting Assistant is responsible and accountable for handling all general office & clerical duties, including accounts payable/receivable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.  In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.  Effective communication with team members, customers and OB Sports Centralized Accounting and HR-Payroll Services is critical.  Attention to detail and working well with others is a must. 

General Description of Duties and Responsibilities

Human Resources
  • Handle all HR matters with confidentiality, sensitivity and knowledge.
  • Responsible for preparation of bi-weekly payroll, including updates to employee files.
  • Responsible for explaining, collecting, reviewing employee paperwork, including explanation of benefits during the onboarding process.
  • Assist with workman’s comp claim paperwork.
Accounting and General Office
  • Collect financial data to develop and distribute daily “Flash Reports”.
  • Bank deposits and reconciliations.
  • Maintain accounts payable/receivable records.
  • Maintain accurate and organized accounting information for posting to the general ledger.
  • Ensure all transactions are properly supported, approved and in accordance with company policies and procedures.
  • Responsible for matching and entering a high volume of invoices, processing a weekly check run and reconciling vendor statements.
  • Verify accounts by reconciling statements and transactions.
  • Responsible for all tax compliance and assist in preparation of information for the sales/use tax returns.
  • Prepare 1099 forms for applicable vendors.
  • Route accounts payable invoices for approval and post in accounting system.
  • Managing database files, reports, records and spreadsheets.
  • Shall cooperate in performing any other duties deemed reasonable and necessary by the General Manager or Accounting Manager
  • Perform administrative duties for Controller as needed.
  • Provide month-end and interim reports to support monthly and interim reporting cycles.
Experience / Education / Requirements
  • Associates degree with three years of experience in similar capacity (preferred).
  • Experience with outsourced payroll processing – Paylocity preferred.
  • Strong computer skills and intermediate/advanced proficiency with Excel & Word.
  • Sage 50, Peachtree and QuickBooks experience preferred
  • Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
  • Must have excellent writing and verbal skills.
  • Keen business sense; able to exercise good judgment as necessary.
  • Must be able to work with and maintain confidential information at all times.
  • Must be detail oriented and able to handle multiple-priorities.
Physical Requirements
  • Must be able to lift up to 20 lbs. to waist height.
  • Frequent bending turning, kneeling and stooping.
  • Must be able to sit for extended periods of time.
  • Repetitive motion required for computer entry.
  • Must be able to fluently speak and write the English language.
If you are interested and meet the qualifications please submit your resume and references by email to ccox@heritageeaglebend.com