POSITION: EVENT SALES MANAGER - MCDOWELL MOUNTAIN GOLF CLUB

POSITION: EVENT SALES MANAGER - MCDOWELL MOUNTAIN GOLF CLUB


POSITION:  EVENT SALES MANAGER - MCDOWELL MOUNTAIN GOLF CLUB

Position Purpose: 
The Event Sales Manager reports to the Director of Operations and is responsible for the entire scope of the Club’s banquet business and promoting/marketing the Club’s social event capabilities to all Members.
 
General Description of Duties:
 
This position description includes, but is not limited to, the duties and responsibilities noted below:
  • Develops contracts for and oversees all administrative and operational aspects of preparing and serving events. 
  • Works with all departments to assure that the guest’s expectations are exceeded.
  • Ensure room arrangement for all special events meets client’s needs and expectations.
  • Ensure that all set policies are followed to include obtaining a written, signed contract, deposits when necessary; properly ring event billing information into the P.O.S. system and complete gratuity worksheet; ensuring accuracy.
  • Coordinate with golf tournament coordinator for golf banquet events
  • Assists the Director of Operations in developing, implementing and monitoring budgets for the banquet/catering department.
  • Interacts closely with Director of Operations to ensure that financial goals (sales and costs) are attained for each event.
  • Assists the Director of Operations in developing, implementing and monitoring the annuals sales plan for the banquet/catering department.
  • Maintains current and accurate guest files for all events.
  • Coordinates and assists with the set-up and “delivery” of assigned banquet events.
  • Compiles and manages various sales and other reports detailing the operation of the catering department.
  • Helps guests arrange banquets, luncheons, meetings, weddings, dances and other social events; obtains pertinent information needed for proper planning.
  • Provides guest tours and offers suggestions in efforts to sell the merits of the club’s facilities for the occasion being planned.
  • Works with the Executive Chef to determine menu/pricing for catered events.
  • Suggests menu and help guest plan culinary execution in conjunction with the Executive Chef and/or other culinary personnel.
  • Transmits necessary information to and conducts event planning with production, serving and staff; arranges for printing of menu (if applicable). 
  • Directly supervises all banquet staff employees. 
  • Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws.
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  •  Ensure customer satisfaction by being present at all special events.
  • Assists the Director of Operations with special projects as assigned. 

Physical Requirements:
  • Must have the ability to give verbal and written instructions.
  • Must have the ability to perform mathematical calculations involving fractions, decimals and percentages, and to retrieve information from technical sources.
  • Must have the ability to supervise subordinates.
  • Must have the ability to fluently speak and write the English language
  • Must have the ability to visually inspect all workspaces.
  • Must have the ability to communicate verbally with customers. 
  • Must have the ability to operate a golf cart in a safe manner
  • The employee is regularly required to sit. 
  • The employee is occasionally required to stand, walk, and reach with hands and arms. 
  • The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 
  • Specific vision abilities required by this job include close vision and ability to adjust focus.
Experience / Education / Certification Requirements:
  • Must have three to five years related experience and/or training.
  • Must process proficiency with a personal computer (PC) and demonstrated skills in office application.
 
Working Conditions:
The work environment is general office; indoor and outdoor working environment. This individual may be exposed to the following on a daily basis: inclement weather, herbicides and fertilizers; misdirected golf balls; sharp and rapid equipment movements. Injury may occur as a result of exposure to the above if safety procedures are not properly followed at all times.
 
Other:
McDowell Mountain Golf Club functions 7 days a week. All employees must realize this fact and be aware that at times it may be necessary to move an employee from their accustomed shift as business levels demand. In addition, the employee must understand that business levels determine the amount of hours they work, and that at times may be scheduled to work less than 40 hours a week, and other times may be scheduled to work more than 40 hours a week.
 
If you are interested and meet the qualifications please submit your resume, salary requirements and references by email to jim.hamilton@buffalogolfmgt.com or btrenter@mcdowellmountaingc.com