POSITION: ACCOUNTING/HR ADMINISTRATIVE ASSISTANT - THE LEGACY GOLF CLUB

POSITION: ACCOUNTING/HR ADMINISTRATIVE ASSISTANT - THE LEGACY GOLF CLUB

POSITION:  ACCOUNTING/HR ADMINISTRATIVE ASSISTANT - THE LEGACY GOLF CLUB


Position Purpose:       
The Accounting / HR Administrative Assistant is responsible and accountable for handling all general office / clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.  In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.  Effective communication with golf facility team members, customers and OB Sports Centralized Accounting and HR-Payroll Services is critical.  Attention to detail and working well with others is a must. 
 
General Description of Duties and Responsibilities:
 
Accounting and General Office:
  • Collect financial data to develop and distribute daily “Flash Reports”
  • Maintain accounts receivable records.
  • Maintain accurate and organized accounting information for posting to the general ledger.
  • Route accounts payable invoices for approval and post in accounting system.
  • Managing data base, files, reports, records and spreadsheets
  • Assist team with administrative tasks.
  • Perform administrative duties for General Manager and department heads as may be required
  • Perform other duties as requested by the General Manager.
  • Provide month-end and interim reports to support monthly and interim reporting cycles.
 
Human Resources:
  • Handle all matters with confidentiality, sensitivity and knowledge.
  • Responsible for preparation of bi-weekly payroll.
  • Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA’s are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
  • Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit administration.
  • Performance management; manage monthly tracking; communicate to operations according to established timeline.
  • Harassment training; insure that newly hired supervisors/managers go through the harassment training.
  • Additional duties/ responsibilities may be assigned as the business/ department evolve over time.
 
Experience / Education / Requirements:
  • Associates degree with three years experience in similar capacity (preferred)
  • Experience with outsourced payroll processing.
  • Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
  • Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to health insurance and 401k.
  • Must have excellent writing and verbal skills.
  • Keen business sense; able to exercise good judgment as necessary.
  • Must be able to work with and maintain confidential information at all times.
  • Must be detail oriented and able to handle multiple-priorities.
 
 Physical Requirements:
  • Must be able to lift up to 15 lbs. to waist height.
  • Frequent bending turning, kneeling and stooping.
  • Must be able to sit for extended periods of time.
  • Repetitive motion required for computer entry.
  • Must be able to fluently speak and write the English language.
If you are interested and meet the qualifications please submit your resume and references by email to careers@obsports.com